1. Who We Are

Paper Airplanes Inc.

Registered in the United States

Mailing Address: 3822 19th St Apt 2, San Francisco, CA94114, USA

Email: info@paper-airplanes.org

2. Scope of This Policy

This Privacy Policy applies to:

• Learners enrolled in our programs
• Tutors, mentors, volunteers,and instructors
• Donors and supporters
• Applicants for programs or positions
• Visitors to our website (www.paper-airplanes.org)
• Participants in surveys, evaluations, and communication campaigns

This policy does not apply to third-party websites linked from our site (e.g., payment processors, video-conferencing platforms, learning tools). Please review their privacy policies separately.

3. Information We Collect

We collect only the personal information necessary todeliver our programs, manage volunteer participation, process donations,
maintain organizational operations, and communicate with our community.

Depending on your relationship with Paper Airplanes, you mayprovide:

Students

• Full name
• Date of birth
• Gender
• Nationality
• Country of residence
• Education level/status
• Program application details
• Communication preferences
  

Volunteers, Mentors, Instructors

• Full name
• Date of birth
• Gender
• Nationality
• Country of residence
• Education/employment background
• Application forms and onboarding responses

Donors

• Contact information (name, email, address)
• Donation details
• Communication and marketing preferences

We do not store full payment card details. All payment datais collected and processed securely by approved payment processors

(PayPal and direct bank systems).

General Website Visitors

• Information submitted through contact forms
• Newsletter subscription details

When you browse our website, essential cookies may collect:

• Device and browser information
• Pages visited and interaction patterns
• General location (country)
• Website performance indicators

Our website is hosted on Strikingly, whichprovides its own cookie and analytics functionality.

Paper Airplanes does not collect sensitive personal data such as:

• Ethnicity or race
• Religion or beliefs
• Health or disability information
• Political opinions
• Criminal history
• Biometric identifiers

All Paper Airplanes programs are strictly for adults (18+). We do not knowingly collect, store, or
process data from minors.

4. How We Use YourInformation

We process personal information only for legitimate organizational purposes, including:
Program Delivery

• Matching students with tutors or mentors
• Enrolling participants into classes
• Managing speaking classes, one-on-one sessions, and Women in Tech and Professional Skills Development (PSD) programs
• Communicating schedules, updates, and instructions
• Evaluating program quality and outcomes

Volunteer & Mentor Management

• Reviewing applications
• Facilitating onboarding and orientation
• Sending necessary communications
• Tracking participation and performance
  

Fundraising & Marketing

• Processing donations
• Sending donation receipts
• Sharing updates, newsletters, and campaign message
• Understanding donor engagement

Users may opt out of marketing at any time.

Administration & Operations

• Managing internal operations
• Responding to inquiries
• Improving our website and systems
• Ensuring compliance with legal requirements

Impact Measurement & Reporting
We may use anonymized or aggregated data toassess program effectiveness and communicate results to donors or stakeholders. We do not share personal, identifiable information with donors or external parties.

5. Legal Bases for Processing

Because Paper Airplanes operates globally and serves international users, we rely on the following lawful bases:

• Consent — for enrollment, participation, volunteerapplications, communications, and marketing.
• Contractual necessity — when processing is required to deliver programs users signed up for.
• Legal obligation — for financial compliance, tax reporting, fraud prevention.
• Legitimate interests — for internal administration, program improvement, and security.
• Vital interests — in rare situations involving safety or safeguarding.

6. Cookies &Tracking Technologies

Our website uses essential cookies provided by Strikingly. These support:

• Website performance
• Security
• Basic analytics(non-identifiable)

Paper Airplanes does not use advanced tracking such as advertising pixels unless required in the future.
If Strikingly enables its own cookie banner orsettings, visitors will see the appropriate notice.

7. Data Sharing & Disclosure

Paper Airplanes does not sell, rent, or trade personal information.
We also do not share personal datawith partner organizations, donors, funders, or third parties for their own purposes.
However, we may share information with trusted service providers who support our operations, such as:

• Google Workspace — email, file storage
• Mailchimp — newsletters and communication
• PayPal — donation processing
• Zoom & Google Meet — virtual tutoring sessions
• Strikingly — website hosting

These providers act as data processors and are contractually required to protect personal information. We may also disclose information if required by law or to protect our rights, users, or safety.

8. International Data Transfers

Paper Airplanes is based in the United States. Some processors (Google, Mailchimp, PayPal, Strikingly) may store data on servers located in various regions.
We rely on service providers that may process data in multiple regions with appropriate safeguards.

9. Data Security

We implement reasonableorganizational and technical measures to keep personal data secure, including:

• Encrypted communication channels(HTTPS)
• Access controls for staff andvolunteers
• Role-based permissions in Google Workspace
• Secure authentication for administrative accounts
• Limited retention of data
• Staff training on privacy and responsible data handling

10. Data Retention

Paper Airplanes retains data onlyas long as necessary for program delivery, donor requirements, or legal obligations.
Default retention periods:

• Student and volunteer records: 3-5 years after last engagement
• Donor records: 7 years (financial compliance)
• Email subscribers: until unsubscribed
• Website analytics: per Strikingly's default retention schedule
• Internal communications: limited and periodically reviewed

11. Your Rights

Depending on your location and applicable laws, you may have rights to:

• Access your personal information
• Request corrections
• Request deletion
• Withdraw consent
• Object to processing
• Request a copy of your data(portability)
• Opt out of marketing communications
  To exercise your rights:
  Email info@paper-airplanes.org.
  We respond to all requests in atimely manner.

12. Communications & Marketing

We send newsletters, updates, and campaign messages to donors, volunteers, and subscribers who opt in.

You may unsubscribe at any time byclicking "unsubscribe" in any email or contacting us directly.

13. Background Checks

Paper Airplanes currently does not conduct background checks on volunteers or students. If this changes, we will
update this policy before implementing any new practice.

14. Data Breach Procedures

In the event of a data breach, Paper Airplanes will:

• Investigate the incident
• Take steps to contain the breach
• Notify affected individuals whenlegally required
• Cooperate with authorities asappropriate

15. Links to Third-Party Sites

Our website and program communications may link to third-party services such as Zoom, PayPal, Google Meet, or educational platforms. We are not responsible for their privacy practices. Users should review their privacy notices independently.

16. Updates to This Privacy Policy

We may update this Privacy Policyperiodically to reflect changes in our practices, legal requirements, or organizational needs.

The "Last Updated" datewill always reflect the latest revision.

17. Contact Us

If you have questions, concerns, orrequests regarding this Privacy Policy or your personal data, please contact:

Paper Airplanes Inc.

Email: info@paper-airplanes.org

Mailing Address: 3822 19th St Apt2, San Francisco, CA 94114, USA